Duties of the Chapter Officers

 

The President must...

• maintain active membership in the AATG

• be involved in active instruction (The presidency needs to alternate between K-12 and post secondary colleagues each consecutive term.)

• make a one year commitment, after one year as vice president.

• attend chapter and officer meetings

• work with the officers to create a flexible annual budget to present at the Fall meeting.  This must follow constitutional guidelines and not lower the balance in the account below the prescribed minimum

• set the agenda and preside over the Fall chapter meeting, as well as assist the Vice-President in the planning of the meeting

• help set the agenda and co-preside at the tri-chapter Spring meeting in conjunction with the TFLA convention.  (A volunteer from the chapter can serve as proxy at the meeting.)

• seek and maintain contact with other German organizations in the area, such as The Dallas Goethe Center.

• communicate with the officers of the other chapters in the state and around the country

• be a member of the TFLA and (if possible) ACTFL (because the AATG state and national meetings take place in conjunction with conferences of those organizations)

• serve on the National German Exam student travel award interview committee, if requested (and there is no conflict of interest)

• oversee the Awards Committee

• communicate with and assist the other officers to see that committees are functioning properly

 

The Vice-President must...

• maintain active membership in the AATG

• be involved in any active instruction at the post secondary level (rotating between K-12 and post secondary every two years)

• make a two year commitment; one year as vice president and one year as president

• must attend chapter and officer meetings and assist in the creation of the chapter budget

• arrange the site for the Fall meeting and other events within the organization

• oversee or assist with registration at annual meetings and AATG events

• should be a member of the TFLA and ACTFL (because the AATG state and national meetings take place in conjunction with conferences of those organizations)

• serve on the National German Exam student travel award interview committee, if requested (and there is no conflict of interest)

 

The Secretary must...

• maintain active membership in the AATG

• be involved in any level of active instruction

• make a two year commitment

• must attend chapter and officer meetings and assist in the creation of the chapter budget

• assist with registration at annual meetings and AATG events

• submit minutes and reports to national office by various annual deadlines

• oversee communication with the chapter web master in order to keep the website up-to-date

• maintain updated contact information for all German programs in the region

• oversee the Membership Committee

• serve on the National German Exam student travel award interview committee, if requested (and there is no conflict of interest)

• membership in TFLA and ACTFL is strongly encouraged

 

The Treasurer must...

• maintain active membership in the AATG

• be involved in any level of active instruction

• make a two year commitment

• must attend chapter and officer meetings and assist in the creation of the chapter budget

• submit financial reports to national office by various annual deadlines

• maintain the financial records and take care of financial obligations

• oversee the activities and plans of the Finance Committee

• serve on the National German Exam student travel award interview committee, if requested (and there is no conflict of interest)

• membership in TFLA and ACTFL is strongly encouraged

 

Membership Chair must...

• maintain active membership in the AATG

• be involved in any level of active instruction

• make a two year commitment

• recruits new members

• contacts new and lapsed members

• surveys to find out how the chapter can best meet the needs of the members

• communicates with the chapter secretary

• maintain updated contact information for all German programs in the region

• oversee the Membership Committee

 

The Testing Chair must...

• maintain active membership in the AATG

• be involved in any level of active instruction

• make a two year commitment

• be nominated by the elected officers to this cabinet position

• communicate with the national office regarding the National German Exam

• advertise the testing program to the membership, i.e. explain what the test is and why they should give it

• communicate with the schools that participate, informing them of all deadlines and procedures

• create an interview committee, schedule and carry out the interviews

• send in required reports to the national office in a timely manner

• plan an annual awards ceremony, with the help and support of the officers and assistance from the Awards Committee

 

The Social Media Chair must...

• maintain active membership in the AATG

• be involved in any level of active instruction

• make a two year commitment

• create and maintain a professional presence for the organization on major social media platforms

• create and maintain a professional chapter website which meets the AATG national requirements

 

The Past President should…

• maintain active membership in the AATG

• attend chapter and officer meetings when invited